Vai tro cua Section trong trinh bay van ban

Trong mot so truong hop khi xay dung mot van ban (thuong la cac de an, luan van...), ta co nhu cau trinh bay phong phu va da dang trong cung mot tap tin van ban, vi du nhu thiet lap nhieu he thong le cho van ban; huong giay khi in an; nhieu he thong header, footer khac nhau; nhieu he thong thu tu so trang va thiet lap che do bao ve khac nhau cho moi doan... trong cung mot van ban.

Co the bang cach nay hay cach khac, ban dung cac cong cu trong ung dung thuc hien duoc cac tinh nang tren, tuy nhien chung ta co the su dung mot phuong phap chia doan va se thuc hien cac chuc nang tren tung doan nho cong cu chia doan Section.

1. Chia van ban thanh nhieu Section (doan, phan).

Dat con tro vao vi tri muon chia doan, sau do chon thuc don Insert, chon Break, ta co cac lua chon nhu sau:

De chen them section, ta chon 4 lua chon o muc Section break types, cu the nhu sau

- Next page: Section moi bat dau tu dau trang tiep theo.

- Continuous: Section moi bat dau ngay tai vi tri con tro.

- Even page: Section moi bat dau tu trang chan tiep theo.

- Odd page: Section moi bat dau tu trang le tiep theo.

Sau khi thuc hien xong thao tac tren, van ban da duoc chia thanh hai phan, phan sau cach phan truoc boi ranh gioi la dau Section break ma ta vua chen vao (co the nhin thay dau phan cach nay khi ta chon thuc don View va chon Nomal, so thu tu cua section cung the hien tren thanh trang thai). Bang cach nay, ta co the chia mot tap tin van ban thanh nhieu Section theo y muon.

2. Thiet lap nhieu he thong le (Margin) va huong giay in (Orientation) trong cung mot van ban.

Ta co the thiet lap moi mot section co mot he thong le (Margin) khac nhau theo y muon, cach lam nhu sau:

Dat con tro vao Section muon thiet lap le, chon File, chon Page setup, chon the Margin. Ta thiet lap le cho trang in binh thuong theo y muon, va cuoi cung, muon che do le vua thiet lap chi ap dung cho Section chua con tro thi tai muc Apply to ta chon This section (hinh minh hoa), neu muon che do can le ap dung cho toan bo van ban ta chon Whole document. Tuong tu ta cung thiet lap duoc huong giay in cho rieng tung Section tai the Paper size.

3. Thiet lap nhieu he thong tieu de tren va tieu de duoi (header and footer) cho cac Section.

Tai Section sau, ta muon co tieu de tren va tieu de duoi khac voi Section truoc ta lam nhu sau:

Dat con tro tai Section sau, chon thuc don View, chon Header and footer, truoc khi soan vao noi dung tieu de chung ta nhan vao nut Same as previous cho nut nay dang o che do lun xuong thanh che do binh thuong nham loai bo tuy chon cac Header va footer cua tat ca cac Section deu giong nhau (hinh minh hoa).

Luc nay cac Header va footer ma ta go vao, se khac voi cac Header va footer cua Section truoc do. Bang cach nay, ta co the tao cac Header va footer cho rieng tung section.

4. Thiet lap nhieu he thong so trang tren cung mot van ban.

Ta co the tao moi mot Section co mot he thong so thu tu cua trang (page number) khac nhau, cach lam nhu sau:

Dat con tro tai Section muon tao he thong so trang rieng, chon thuc don Insert, chon Page numbers, cua so Page numbers hien ra, chon nut Format. Tai muc Page numbering cua cua so Page Number Format, ta danh dau vao muc Start at va chon so thu tu dau tien cua trang dau tien cua Section (hinh minh hoa). Khi hoan thanh, Section nay se co mot he thong so thu tu trang rieng theo y muon cua ban.

5. Thiet lap che do bao ve noi dung cho tung doan van ban.

Sau khi da tao duoc cac Section can bao ve noi dung, ta lam nhu sau:

Chon thu don Tools, chon Protect Document, hop thoai Protect Document hien ra, ta danh dau vao muc Forms, khi do nut Sections moi duoc cho phep kich hoat (sang len), ta chon vao nut Sections.

Hop thoai Sections Protection hien ra, trong do co cac Section duoc danh so theo thu tu tu 1 den 9. De bao ve Section nao, ban hay danh dau vao Section do, thi du Section 2.

Tro lai hop thoai Protect Document, ban nhap mat khau vao o Password (Options). Hop thoai Confirm Password hien ra, ban go lai mat khau cu mot lan nua trong o Reenter Password to open.

Sau khi hoan thanh cac buoc nay, van ban da duoc bao ve theo tung Section theo y do cua ban, tat ca noi dung trong doan duoc bao ve se khong the sua chua (tat nhien la tru chinh ban).

Muon sua chua noi dung cua van ban, ban chon thuc don Tools, chon Unprotect Document. Hop thoai Unprotect Document hien ra, go dung mat khau vao o Password ta moi co the sua chua duoc doan van ban ma ta bao ve.

Cam on tac gia Chu Ngoc Anh (So Buu chinh Vien thong tinh Vinh Phuc) Email: ngocanh1978(@)gmail.com